GENERAL LEWIS A. ARMISTEAD CAMP 1302
SONS OF CONFEDERATE VETERANS
The name of the organization shall be General Lewis A. Armistead Camp 1302.
To associate in one united, compact body of men of Confederate ancestry, and to cultivate, perpetuate, and sanctify the ties of fraternity and friendship entailed thereby; to aid and encourage the history and achievements from Jamestown to this present era, constantly endeavoring to see that the events of the War Between the States and the heroic contributions of the Confederate soldiers of Indian Territory are authentically and clearly written, and that all documents, relics, and mementoes produced and handed down by those active participants therein are properly treasured and preserved for posterity; to aid and assist in the erection of suitable and enduring monuments and memorials to all Southern valor, civil and military, wherever done and wherever found; to instill into our descendants a devotion to and reverence for the principles represented by the Confederate States of America, to the honor, glory, and memory of our fathers who fought in that cause.
The General Lewis A. Armistead Camp 1302 shall be strictly historical and benevolent, non-political and non-sectarian.
Section 1. All male descendants, lineal or collateral, at least twelve years of age, of those who served in the Confederate Army or Navy to the end of the war, or who died in prison or while in actual service, or who were killed in battle, or who were honorably discharged, shall be eligible for membership, provided no member under sixteen years of age shall have the right to vote.
Section 2. No one shall be admitted to membership until satisfactory proof of the foregoing qualifications be submitted on official blank applications prepared for that purpose, such applications bearing recommendation by a member in good standing of any Camp. The original shall be forwarded to General Headquarters, Sons of Confederate Veterans and duplicates forwarded to Division Headquarters and one copy preserved by the Camp.
Section 3. All applications for membership in the General Lewis A. Armistead Camp 1302, received by the Treasuer, shall be reviewed by the Commander. The Commander may submit the applications to a confidential, two-man membership committee, from the Executive Committee, to pass on the acceptability of the candidate for membership. Candidates refused membership may petition the Camp membership for admission, and upon receiving favorable, written approval of three-fourths of the membership, will be granted full membership in the Camp.
Section 4. Annual dues must be submitted with completed applications to the Camp Treasuer.
Section 5. Active membership in the Camp shall be:
a. Active membership as herein set forth.
Section 6. Active membership in the Camp is membership in the General Organization of Sons of Confederate Veterans.
Section 7. Any member in good standing in the Camp, removing from the Camp, shall be entitled a certificate from the Camp stating his membership and duration thereof.
Section 1. The annual dues to the Camp shall be set annually by the Executive Committee, such amount subject to approval by the membership at the Annual Meeting.
Section 2. Members in arrears four months in payment of dues shall be classed as delinquent, and sic months arrears shall automatically impose suspension. Payment of all back dues within one year, together with all additional levies for that year, shall permit reinstatement to active membership. A member delinquent one year or more shall only be reinstated upon vote of the Camp and payment of all amounts due by him to the Camp.
Section 1. Annual Meeting. The annual meeting of the Camp shall be in June of each year on a date determined by the Executive Committee. If the annual meeting shall not be held at the time fixed it shall be held within a reasonable time thereafter, and the officers shall hold over until their successors have been elected.
Section 2. Regular Meetings. The regular meeting of the Camp for the transaction of ordinary business shall be held on a day of each month, at such time and place as may be fixed by the Executive Committee.
Section 3. Special Meetings. A special meeting of the Camp may be held at any time upon call of the Commander. The Commander shall also call a special meeting upon demand in writing, stating the object of the proposed meeting, and signed by not less than 20% of the members entitled to vote. Notice of the time, place, and object of any special meeting shall be given all officers and members in good standing, in writing, by United States Mail not less than seven days prior to the date fixed for holding the meeting. The place for a special meeting shall be fixed by the Executive Committee.
Section 4. Quorum. Ten members of the Camp entitled to vote shall constitute a quorum at any meeting.
Section 5. The rules of procedure at any eeting of the Camp shall be those set forth in Robert's Rules of Order, Revised, except wherein they may be altered by the Camp.
Section 1. The officers of the Camp shall be Commander, First Lieutenant Commander, Second Lieutenant Commander, Adjutant, Treasuer, Judge Advocate, Quartermaster, Surgeon, Chaplain, Historian, Public Affairs Officer, Color Sergeant, Chief of Staff, and an Executive Committee. Each June in which the date is an even number the Camp shall elect a Commander and First Lieutenant Commander. These officers shall be elected for a term of two years and may succeed themselves in the same office to which they were elected. All others will be appointed by the Commander.
Section 2. The Executive Committee shall be composed of the Commander, First Lieutenant Commander, Second Lieutenant Commander, Adjutant, treasuer, and two members who are not officers, to be appointed by the Commander.
Section 3. Meetings of the Executive Committee shall be held at any time and place as the Commander may determine. Meetings may be called at any time on demand, in writing to the Commander, by three members of the Executive Committee.
Section 4. Three members of the Executive Committee shall constitute a quorum.
Section 5. Resignation of any officer may be accepted by majority vote of the remaining members of the Executive Committee.
Section 6. When an office is vacated as a result of death, resignation, or removal, the Commander shall appoint a successor, upon recommendation of the Executive Committee; such successor to hold office until the next annual meeting.
ARTICLE VIII-Officers Duties
Section 1. Commander. The Commander shall preside at all meetings of the Camp and of the Executive Committee. He shall be a member ex-officio of all regular and special committees, and shall perform all such other duties as usually pertain to his office.
Section 2. First Lieutenant Commander. The First Lieutenant Commander shall perform the duties of the Commander in his absence or at his request. He shall serve as Program Chairman, securing guest speakers and presentations for Camp functions.
Section 3. Second Lieutenant Commander. The Second Lieutenant Commander shall perform the duties of the Commander in the absence of the Commander and First Lieutenant Commander. He shall be Chairman of the Awards Committee.
Section 4. Adjutant. The Adjutant shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the Camp to SCV Headquarters. He shall notify all members of special meetings. He shall keep a true record of all meetings of the Camp and have custody of the books and the Camp Seal.
Section 5. Treasurer. The Treasurer shall have charge of all funds of the Camp and place the same in such bank or banks as may be approved by the Executive Committee. Such money shall only be withdrawn by check signed by the Treasurer. He shall keep an accurate account of all his transactions and render a detailed report to the membership at any meeting when requested. He shall present a detailed report, in writing, of income and expenditures at the annual meeting. Bills paid by the Treasurer shall have received approval of the Executive Committee. He shall be responsible for collection of dues and fees, taking proper note of the paying member, his address, and other information necessary in the maintenance of Camp records and posting such information with the Adjutant. He shall be responsible for the ordering of all items necessary for operation of the Camp. He shall maintain adequate stock of SCV membership pins, decals, and applications.
Section 6. Judge Advocate. The Judge Advocate shall advise the officers and Executive Committee of all legal matters, including the construction and interpretation of the SCV General Constitution and Camp Bylaws. He shall serve as parliamentarian at both regular and special meetings. Upon directin of the Commander, he shall conduct investigations into charges or challenges brought against Camp members. He shall perform such other duties as are usually incident to his office.
Section 7. Quartermaster. The Quartermaster shall be responsible for the procurement of meeting sites and arrangements incident to preparation for regular, special, or social meetings of the Camp, such sites and arrangements subject to approval of the Executive Committee.
Section 8. surgeon. The Surgeon shall be responsible for the establishment and observance of ceremonial forms and courteses of the Camp. Upon directin of the Commander or Executive Committee, he shall issue announcements to the public concerning the Camp, its members and activites. He shall be familiar with basic techniques of first aid and shall stand ready to administer basic medical assistance when called upon at meetings and functions of the Camp.
Section 9. Chaplain. The Chaplain provides spiritual guidance for the Camp. He shall represent the Camp in times of bereavement. He shall periodically report to the Commander on the well being of members confined by illness. In the event of a member death he shall immediately notify the membership. He shall be responsible for the procurement of flowers, wreaths, or such other items incidental to the accomplishment of his duties.
Section 10. Historian. The Historian shall keep and maintain a written record of the Camp, its officers and members, and its accomplishments during his tenure of office. He shall be responsible for the collection of photographs, newspaper clippings, and such other items as necessary in proper recording of Camp history. All items will be affixed in a bound volume so as to insure preservation
Section 11. Editor. The Commander shall, upon taking office, appoint an editor and such other staff as necessary in the preparation and distribution of the official Camp newsletter, The Confederate. The Commander shall periodically review operation of the newsletter to ascertain if operation is in the best interest of the Camp. The Executive Committee shall provide for acceptance of annual subscriptions from non-members and establish an annual subscription rate. The Editor shall, at the end of the fiscal year, prepare a written report concerning number of copies produced, number distributed, and associated costs, this report to be submitted to the Commander at the annual meeting.
Section 12. Public Affairs Officer. The Public Affairs Officer shall be responsible for planning and conducting a public affairs program including community and internal relations for the Camp. He will arranage for adequate Camp public information distribution, including photo coverage of all noteworthy events and activites. He will maintain liasion with all news media concerning the activities of the Camp.
Section 13. Color Sergeant. The Color Sergeant shall have charge of the Camp flags and shall be responsible for having said flags at each meeting and appropiate ceremonies. He shall lead the salutes at all meetings.
Section 14. Chief of Staff. The Chief of Staff shall be responsible for carrying out the orders of the Commander, for supervising the organization and proper functioning of the Camp, as well as coordinating the work of the Camp Staff, Executive Committee, the various Camp Committees, and the membership. He shall, under the direction of the Commander, issue orders and instructionas required. He will maintain acurrent Camp roster, mailing list, e-mail list, media list, reenactor list, and speaker list. He will maintain an inventory of items the Camp sells as fund raisers. He will perform such other duties as may be assigned to him by the Commander, while carrying on the normal functions generally assigned to a Chief of Staff.
Section 15. Executive Committee. The Executive Committee shall approve or disapprove all bills presented to the Treasurer for payment and sit in judgment in all disciplinary matters. They will authorize and approve all meeting sites and arrangements. They shall rule on all questions affecting the election eligibilty and conduct of members. When in the interest of the Camp, they shall transact business in behalf of the membership.
Section 16. Any Camp officer may appoint members to assist him in his dutes. The appointees will be known as Aides, such as Quartermaster's Aide, Surgeon's Aide, Chaplains's Aide, etc. Officers may appoint as many Aides as necessary to accomplish their duties.
ARTICLE IX- Awards
Section 1. The Awards Committee shall beresponsible for the creation and administration of a program of awards presented to Camp members and non-members deemed worthy of recognition.
Section 2. The Executive Committee shall review and authorize the presentation of certificates and awards, except Commander's Commendations and Resolutions of Respect which are reserved to the Commander.
ARTICLE X-Suspension or Expulsion
Section 1. Any member may be suspended or expelled from the Camp for cause, such cause being deemed sufficient by the Executive Committee by a two-thirds affirmative vote of the members of the Committee present at any regular or special meeting. Cause for disciplinary action shall be:disloyalty, neglect of duty, dishonesty, conduct unbecoming a member of the Sons of Confederate Veterans, or an act repugnant to the SCV Constitution or detrimental to the objects and purposes of the Confederation.
Section 2. No vote on suspension or expulsion may be taken unless at least fifteen days notice, in writing, shall have been given to the member of the charges preferred and of the time and place of the meeting of the Executive Committee at which such charges will be considered. The notice must be delivered to the member by registerd mail. At such meetings the member under charge will be accorded a full hearing.
Section 3. The Executive Committee shall provide for true and accurate recording of all proceedings of such hearings.
Section 4. Any officer may be removed by a two-thirds vote of the members in good standing present at any special meeting called for that purpose. No vote on removal may be taken unless at least fifteen days notice, in writing, shall have been given to the officer of the reasons for his removal and of the time and place of the special meeting at which such ballot on his removal is to be taken. The Executive Committee, upon majority vote, may suspend the officer pending outcome of this special meeting. At such meetings the officer shall be given a full hearing.
Section 5. Charges against any officer or member may be preferred by any member in good standing. They shall be in writing clearly stating the facts relied upon and accompanied by all affidavits or exhibits, which are to be used in their support. Such charges shall be filed with the Adjutant, who will immediately notify the Commander. The Commander will call a meeting of the Executive Committee to hear the charges. The Adjutant will give at least fifteen days notice of the meeting to each member of the Executive Committee and to the accuser and to the accused, which notice shall be in writing and will include a true copy of the charges and of the supporting affidavits and xhibits.
Section 6. Any member suspended or expelled by the Executive Committee may appeal to the full membership of the Camp. Such appeal shall be made in writing to the Adjutant who will notify the Commander. The Commander will call aspecial meeting of the Camp for the purpose of acting on the appeal. The Adjutant will give at least fifteen days notice in writing to all members of the Camp in good standing stating the date, time, place, and reason for such special meeting. At the meeting of the full Camp the Adjutant will read the original charges, the supporting affidavits, and will read or display the accompanying exhibits and will read the minutes of the special meeting of the Executive Committee at which the charges were heard and action taken. A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the mebers in good standing present and a two-thirds vote shall be required to reverse the action of the Executive Committee.
Section 7. Any member who has been suspended or expelled, and having exhausted the foregoing appeals procedures, has the right to appeal to the General Executive Council, Sons of Confederate Veterans, the decision of which shall be final. A member expelled the Camp is ineligible for membership in any other Camp of the Confederateion.
Section 1. No discussion of political or religious subjects, nor any political action, or endorsing of aspirants for political office, shall be permitted.
Section 2. No assessment shall be levied upon Camp members other than annual dues and initiation fees, except by resolution of the general membership.
Section 3. Proxy voting shall not be permitted in teh conduct of Camp elections or business.
ARTICLE XII- Official Ladies
Section 1. The Camp Commander may appoint only the following ladies to represent the Camp: Matron of Honor, Chaperon, Sponsor, and three Maids of Honor.
Section 1. The Camp shall religiously observe the celebration of Confederate Memorial Day.
Section 2. The Camp shall observe the celebration of Real Son Day each February..
Section 3. The Camp shall, as a token of appreciation to friends and family, annually host a Southern Pride Picnic to be held on a date selected by the Camp Commander.
Section 1. Any proposed amendment to these bylaws may be introduced by any member of the Camp at any regular meeting or special meeting called for that purpose. A vote may be taken upon the proposed amendment provided a copy of the intended amendment has been sent to each Camp member in good standing, by United States Mail, at least ten days previous to the meeting. A two-thirds vote of the members present, by ballot, will be necessary to pass or reject said amendment.
Section 2. A complete or partial revision of the Camp Bylaws may be made by the Executive Committee, however, the said revision must be voted on and accepted by the membership present at a future Camp meeting.
Section 1. The Commander may appoint such committees as he deems necessary to assist the Camp in meeting its goals. He may appoint the Chairman or the committee may elect its own at the discretion of the Commander.
Section 2. There will be two types of committees, regular and special. Regular committees are permanent for the life of the Camp or until it is determined their function is no longer necessary. Special committees are temporary. Once their purpose is accomplished, they will be dissolved.
Section 3. All committees shall keep a record of their activities and make a report at each Camp meeting. All records of the committees shall be turned over to the Camp Historian.
Section 4. The Executive Committee by a simple majority vote may direct the Commander to appoint a committee for a prescribed purpose.
Section 5. All committees shall meet when called by their Chairman or when directedc by the Commander
Adopted this 15th day of July, 1994 by the members of the General Lewis A. Armistead Camp 1302 in Jacksonville, North Carolina.
Amended this 10th day of June, 1996 by members of said Camp.
Amended this 10th day of December, 2001 by the Executive Committee.